We are looking for an experienced Executive Assistant who will fully support our 2 Top Executives. You will be the ADB management’s first point of contact with internal and external stakeholders. You will plan their meetings and take minutes, organize trips, and assist them in their daily work.
Being the right-hand of top management is exciting, but it can also be quite challenging. Do you take up the gauntlet?
Location: Zielona Gora, Poland
Full-time or part-time (8 or 6 hours a day)
What will you do?
You will provide full support to ensure the Top 2 Executives can efficiently accomplish key tasks. It means you will:
- Act as a right hand to the CEO for daily operations such as drafting letters and e-mails, monitoring important deadlines and follow-up actions,
- Manage business schedules, including daily administration and prioritization of meetings,
- Ensure adequate preparation for the meetings and all support activities surrounding such meetings are properly arranged,
- Holistic trip organization, from accommodation choice, ticket purchase, local logistics, managing agendas, and communication flow to filing expense claims and settlements,
- Care about filing system – keeping records of various topics as required by management,
- Arrange various matters as required by supervisors, on their behalf, with internal and external partners,
- Collect data, and prepare reports, sheets, presentations, and other materials for supervisors’ needs,
- Assist in other, ad-hoc tasks and projects.
What’s important for us?
- Knowledge and experience – For a good start in ADB in this position, you need:
- Proven working experience in providing administrative support for senior-level management,
- Experience in working in an international environment,
- Higher education in Administration or related,
- Proficient knowledge of Microsoft 365 (especially Outlook, Excel, Word, PowerPoint, and OneDrive),
- Ability to take notes and summaries,
- Fluency in Polish and English,
- Excellent organizational skills, ownership mindset, and problem-solving attitude – in your daily work you will encounter many twists and turns, tight deadlines, and critical tasks influencing the company. Let’s use your superpowers to harness them and make top management work easier,
- Perfect communication skills (oral & writing) – you will represent ADB and top management and work with internal and external, stakeholders, so communication skills are crucial in this role,
- The international work environment is part of the package. We expect from you a decent level of cultural difference awareness,
- Strong time management and prioritization skills – proper task management is the key to success. Focus on priorities, goals, and deadlines when completing your tasks,
- High level of emotional intelligence and maturity – pick the best course of action combined with your relationship management to communicate the path in a way that is collaborative and makes the most strategic sense,
- High level of work ethic and professionalism – you will be involved in confidential matters that require thoughtful actions and discretion.
Additional skills that will be useful for this position:
- Experience in a similar position in an international organization,
- Good understanding of business processes,
- Good knowledge of French.
Why is it worth working with ADB?
- We do exceptional things: over 28 years on the market, creating products for over 200 global and leading Pay-TV and broadband operators. We do it in cooperation with technology leaders – our products are among the first in the market with local network Wi-Fi 7 devices,
- We offer true challenges in your daily work, utilizing and creating top-notch technology. Want proof? We’ve patented around 400 solutions and our products are used by nearly a million users,
- Our team consists of extremely experienced, highly qualified subject-matter Experts: 90% of us have a university degree and some are Ph.D.!
- At ADB, you can change a job without changing your employer. Our employees are promoted, expand competencies, change projects and teams, participate in internal recruitment, and relocate to other ADB offices,
- We work globally – ADB teams are based in Europe, the US, and Asia; our leading language is English,
- We are diverse – ADB is committed to providing equal opportunities to everyone regardless of their race, ethnicity, religion, gender, sexual orientation, national origin, age, physical ability, or any other characteristic protected by law. What’s more, our company is a signatory to the Women’s Empowerment Principles,
- We promote a learning culture because improving skills is an important part of our lives -ADB employees spend 2 hours of work per week on self-development using:
- Udemy courses,
- English lessons,
- internal and external training,
- other tools agreed upon with the supervisor,
- We care about the health of our employees and their families. The company subsidizes:
- medical care (individual or family),
- group life insurance,
- sports card,
- We are open to various forms of cooperation, depending on your needs.
